Tag Archive for: #productiveemployee

The strange thing is, I realized I didn’t miss either of them. At all. I basically never thought about Instagram or ESPN (or sports generally) once they were off my phone’s home screen.

Which made me wonder: If I don’t miss something when it’s gone for a month, how valuable can it really be?

Takeaway: We often decide to include or maintain activities in our lives because they’re enjoyable. But a better selection criteria might be, only keep those things that you truly miss when they’re gone.

Lesson 1 and 2 combined illustrate how many seemingly small pleasures or distractions we maintain hurt our productivity more than we realize and aren’t nearly as valuable or essential as they seem at first blush.

Action step: Make a list of 12 activities in your life that you enjoy or find mildly useful but are not truly necessary. Then, once a month, abstain from one of them completely and see if you miss it. If not, let it go.

Lesson 3: Placing deliberate constraints on our work leads to increased creativity and insight.

By setting explicit limits on our “work mode mind” we become more sensitive to creative insights offered up by our unconscious mind.

I was always the kind of person who enjoyed school. I started full-time preschool at 3 years old and graduated college when I was 21. I then took two years and taught middle school, followed by another two years getting a masters, then four years getting my PhD. If you count my two years teaching, I’ve spent 27 of my 32 years of life in school.

And while I’ve largely enjoyed that time (and benefited hugely from it), there was one part of school I consistently despised: There was always more work you could (and probably should) be doing.

Whether it was studying more, getting started on that term paper, or collecting more data for a research project, I always had that nagging, guilty feeling that I could — and therefore should— be doing something more. Even weekends, holidays, and summer vacations weren’t immune (seemed like there was always a standardized test I had to start studying for or a CV to update, etc.).

Through all this, I often had this itch in the back of my brain that if I didn’t constantly have a 20-item to-do list I was frantically working through, I would be able to think more deeply and carefully about things. But despite what they claim in their marketing material, most schools prioritize just getting stuff done over getting stuff done well.

Finally at age 30, I found myself working and not in a school. And my job was (and is) one of those rare, true 9-to-5s. With extremely infrequent exceptions, I never have to think about work or feel guilty about not doing a little bit more before 9:00 am and after 5:00 pm. I certainly don’t have to think about it on the weekends or holidays. And let me say, it feels glorious!

But here’s the thing: Even though I don’t have to think about my job after work, my mind has been conditioned by 25 plus years of school to be always on: thinking, analyzing, predicting, problem-solving, comparing and contrasting, summarizing, etc.

All those mental habits that make us good at school and in our jobs are surprisingly hard to switch off after 5:00pm, even if we have the luxury of not being in school anymore or having a job that encourages work-life balance.

By deliberately putting boundaries around when and how I use technology, I found myself having a lot more novel and creative ideas.

I think one of the reasons we find it hard to completely unplug after work and in our down time is that the internet  —  aided by our smart phones which keep us constantly connected to it  —  encourages us to remain in that mindset.

Having easy access to email, Twitter, Facebook, CNN, and Reddit means we have a steady supply of novel and interesting things for our minds to chew on intellectually. And while browsing Facebook seems like a much different activity than organizing a meeting agenda, putting together a lesson plan, analyzing financial models in Excel, or whatever it is you do in your day job, to your mind it’s not that different.

Because of the ubiquity of smartphones and other digital technologies, our minds spend an increasingly high proportion of our waking lives in work mode. Which is problematic when you consider the psychological opportunity cost of always being in connected and in work mode.

This is where  —  finally  —  my digital declutter experiment comes in: Having spent a month mostly avoiding any kind of distracting or optional digital technology use outside of a few select times during the work day, I’m realizing that there’s a large psychological cost associated with keeping our minds in perpetual work mode: creativity and unconscious insights.

By deliberately putting boundaries around when and how I use technology and the internet (basically not at all on the weekends and not between 5:00pm and 9:00am on weekdays), I found myself having a lot more novel and creative ideas.

One simplistic measure of this: I keep a notes file on my phone for potential article or book ideas that occur to me throughout the day. Since beginning my digital declutter, it has literally quadrupled in size compared to where it was a month ago (I went back and looked at my iCloud backup of the notes file to check).

Whether my mind is literally generating more ideas or I’m simply more aware of them because I’m not so distracted by “work mode mind,” I’m not sure. But I know that I like it. A lot.

Takeaway: By putting explicit boundaries on “work mode mind” —  especially by limiting or fencing in our digital technology usage  —  we allow ourselves to be more receptive to creative insights from our non-conscious mind.

Action step: To experiment with this in a small way, try not doing anything on your commute. No radio, podcasts, phone calls, etc. Don’t try and think about anything in particular  —  no work mode mind for the brief 20 or 30 minutes each way to and from work. Commit to trying it for at least a week and see if you notice anything.