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#Leadership : 6 Easy Tricks That Will Make You Way More Productive…“Time is What we Want Most, but What we Use Worst.” –William Penn

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When it comes to productivity, we all face the same challenge—there are only 24 hours in a day. Since even the best ideas are worthless until they’re executed, how efficiently you use your time is as important as anything else in business.

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I’ve become fascinated by productivity secrets because some people seem to have twice the time, and there’s no better way to reach your goals than by finding ways to do more with the precious time you’ve been given.

It feels incredible when you leave the office after an ultra-productive day. It’s a workplace high that’s hard to beat. In my experience you don’t need to work longer or push yourself harder—you just need to work smarter.

“Time is what we want most, but what we use worst.” –William Penn

I’ve learned to rely on productivity hacks that make me far more efficient. I try to squeeze every drop out of every hour without expending any extra effort.

And my favorite hack also happens to be the easiest one to implement. It’s so easy and useful you can begin using it now.

1. Never Touch Things Twice

That’s it. Never put anything in a holding pattern, because touching things twice is a huge time-waster. Don’t save an email or a phone call to deal with later. As soon as something gets your attention you should act on it, delegate it, or delete it.

2. Eat Frogs

To pull this off you’re going to have to eat some frogs. “Eating a frog” is doing the least appetizing, most dreaded item on your to-do list. If you let your frogs sit, you waste your day dreading them. If you eat them right away, then you’re freed up to tackle the stuff that excites and inspires you.

 

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3. Fight the Tyranny of the Urgent

You’ll also need to master the tyranny of the urgent. The tyranny of the urgent refers to the tendency of little things that have to be done right now to get in the way of what really matters. This creates a huge problem as urgent actions often have little impact. The key here is to delete or delegate. Otherwise, you can find yourself going days, or even weeks, without touching the important stuff. You’ll need to get good at spotting when putting out fires is getting in the way of your performance, and you’ll need to delete or delegate the things that hinder real forward momentum.

4. Say No

No is a powerful word that you’re going to have to wield. When it’s time to say no, avoid phrases such as I don’t think I can or I’m not certain. Saying no to a new commitment honors your existing commitments and gives you the opportunity to successfully and efficiently fulfill them. Research conducted at the University of California in San Francisco shows that the more difficulty that you have saying no, the more likely you are to experience stress, burnout, and even depression. Learn to use no, and it will lift your mood, as well as your productivity.

5. Check E-mail On A Schedule

If you aren’t going to touch things twice, you can’t allow e-mail to be a constant interruption. You should check e-mail on a schedule, taking advantage of features that prioritize messages by sender. Set alerts for your most important vendors and best customers, and save the rest until the scheduled time. You could even set up an autoresponder that lets senders know when you’ll be checking your e-mail again.

 

6. Avoid Multitasking

To make my system work, you’re also going to have to avoid multitasking. It’s a real productivity killer. Research conducted at Stanford University confirms that multitasking is less productive than doing a single thing at a time. The researchers found that people who are regularly bombarded with several streams of electronic information cannot pay attention, recall information or switch from one job to another as well as those who complete one task at a time.

Multitasking reduces your efficiency and performance because your brain can only focus on one thing at a time. When you try to do two things at once, your brain lacks the capacity to perform both tasks successfully. Never touching things twice means only touching one thing at a time.

Bringing It All Together

We’re all searching for ways to be more efficient and productive. I hope my productivity hack helps you to find that extra edge.

What productivity hacks do you rely on? Please share your thoughts in the comments section below as I learn just as much from you as you do from me.

 

Forbes.com | March 15, 2016 | Travis Bradberry

#Leadership : 15 Surprising Things Productive People Do Differently…Interview of over 200 Ultra-Productive People & Simply asked an Open-Question: “What is your Number One Secret to Productivity?”

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I recently interviewed over 200 ultra-productive people including 7 billionaires, 13 Olympians, 20 straight-A students and over 200 successful entrepreneurs. I asked a simple, open-ended question, “What is your number one secret to productivity?” After analyzing all of their responses, I coded their answers into 15 unique ideas.

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SECRET #1: They focus on minutes, not hours.

Average performers default to hours and half-hour blocks on their calendar. Highly successful people know there are 1,440 minutes in every day and there is nothing more valuable than time. Money can be lost and made again, but time spent can never be reclaimed. As legendary Olympic gymnast Shannon Miller told me, “To this day, I keep a schedule that is almost minute by minute.” You must master your minutes to master your life.

SECRET #2: They focus only on one thing.

Ultra productive people know their Most Important Task (MIT) and work on it for one to two hours each morning, without interruptions. Tom Ziglar, CEO ofZiglar Inc., shared, “Invest the first part of your day working on your number one priority that will help build your business.” What task will have the biggest impact on reaching your goal? What accomplishment will get you promoted at work?

SECRET #3: They don’t use to-do lists.

Throw away your to-do list; instead schedule everything on your calendar. It turns out only 41% of items on to-do lists are ever actually done. And all those undone items lead to stress and insomnia because of the Zeigarnik effect. Highly productive people put everything on their calendar and then work and live from that calendar. “Use a calendar and schedule your entire day into 15-minute blocks. It sounds like a pain, but this will set you up in the 95th percentile…”, advises the co-founder of The Art of Charm, Jordan Harbinger.

 

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SECRET #4: They beat procrastination with time travel.

Your future self can’t be trusted. That’s because we are “time inconsistent”. We buy veggies today because we think we’ll eat healthy salads all week; then we throw out green rotting mush in the future. I bought P90x because I think I’m going to start exercising vigorously and yet the box sits unopened one year later. What can you do now to make sure your future self does the right thing? Anticipate how you will self-sabotage in the future, and come up with a solution to defeat your future self.

SECRET #5: They make it home for dinner.

I first learned this from Intel’s Andy Grove, “There is always more to be done, more that should be done, always more than can be done.” Highly successful people know what they value in life. Yes, work, but also what else they value. There is no right answer, but for many, values include: family time, exercise, giving back. They consciously allocate their 1440 minutes a day to each area they value (i.e., they put it on their calendar) and then they stick to the schedule.

SECRET #6: They use a notebook.

Richard Branson has said on more than one occasion that he wouldn’t have been able to build Virgin without a simple notebook, which he takes with him wherever he goes. In one interview, Greek shipping magnate Aristotle Onassis said, “Always carry a notebook. Write everything down…That is a million dollar lesson they don’t teach you in business school!” Ultra-productive people free their mind by writing everything down.

SECRET #7: They process email only a few times a day.

Ultra-productive people don’t “check” email throughout the day. They don’t respond to each vibration or ding to see who has intruded their inbox. Instead, like everything else, they schedule time to process their email quickly and efficiently. For some that’s only once a day, for me, it’s morning, noon and night.

SECRET #8: They avoid meetings at all costs.

When I asked Mark Cuban to give me his best productivity advice, he quickly responded, “Never take meetings unless someone is writing a check.” Meetings are notorious time killers. They start late, have the wrong people in them, meander in their topics and run long. You should get out of meetings whenever you can, hold fewer of them yourself, and if you do run a meeting, keep it short.

SECRET #9: They say “no” to almost everything.

Billionaire Warren Buffet once said, “The difference between successful people and very successful people is that very successful people say ‘no’ to almost everything.” And James Altucher colorfully gave me this tip, “If something is not a “hell, YEAH! Then it’s a “no!”

Remember, you only have 1440 minutes in every day. Don’t give them away easily.

SECRET #10: They follow the 80/20 rule.

 Known as the Pareto Principle, in most cases 80% of outcomes come from only 20% of activities. Ultra-productive people know which activities drive the greatest results, and focus on those and ignore the rest.

SECRET #11: They delegate almost everything.

Ultra-productive people don’t ask, “How can I do this task?” Instead they ask, “How can this task get done?” They take the “I” out of it as much as possible. Ultra-productive people don’t have control issues and they are not micro-managers. In many cases good enough is, well, good enough.

SECRET #12: They theme days of the week.

Highly successful people often theme days of the week to focus on major areas. For decades I’ve used “Mondays for Meetings” and make sure I’m doing one-on-one check-ins with each direct report. My Friday afternoons are themed around financials and general administrative items that I want to clean up before the new week starts. I’ve previously written about Jack Dorsey’s work themes, which enable him to run two companies at once. Batch your work to maximize your efficiency and effectiveness.

SECRET #13: They touch things only once.

How many times have you opened a piece of regular mail—a bill perhaps—and then put it down only to deal with it again later? How often do you read an email, and then close it and leave it in your inbox to deal with later? Highly successful people try to “touch it once.” If it takes less than five or ten minutes—whatever it is—they’ll deal with it right then and there. It reduces stress since it won’t be in the back of their mind, and is more efficient since they won’t have to re-read or evaluate the item again in the future.

SECRET #14: They practice a consistent morning routine.

My single greatest surprise while interviewing over 200 highly successful people was how many of them wanted to share their morning ritual with me. Hal Elrod, author of The Miracle Morning, told me, “While most people focus on ‘doing’ more to achieve more, The Miracle Morning is about focusing on ‘becoming’ more so that you can start doing less, to achieve more.” While I heard about a wide variety of habits, most people I interviewed nurtured their body in the morning with water, a healthy breakfast and light exercise. They nurtured their mind with meditation or prayer, inspirational reading, and journaling.

 SECRET #15: Energy is everything.

You can’t make more minutes in the day, but you can increase your energy which will increase your attention, focus, decision making, and overall productivity. Highly successful people don’t skip meals, sleep or breaks in the pursuit of more, more, more. Instead, they view food as fuel, sleep as recovery, and pulse and pause with “work sprints”.

Tying It All Together

You might not be an entrepreneur, Olympian, or millionaire—or even want to be—but their secrets just might help you to get more done in less time, and help you to stop feeling so overworked and overwhelmed.

–

Kevin Kruse is the author of the bestselling book 15 Secrets Successful People Know About Time Management and the free online “How Millionaires Schedule Their Day: A 1-Page Planning Tool.”

 

Forbes.com |  January 20, 2016 | Kevin Kruse

#Strategy : ‘4-Hour Workweek’ author Tim Ferriss Explains how to Teach Yourself to Read 3 Times Faster in 20 Minutes … This Post is a Condensed Overview of Principles I Taught to Undergraduates at Princeton University in 1998

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How much more could you get done if you completed all of your required reading in 1/3 or 1/5 the time?  Increasing reading speed is a process of controlling fine motor movement — period.

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This post is a condensed overview of principles I taught to undergraduates at Princeton University in 1998 at a seminar called the “PX Project.” The below was written several years ago, so it’s worded like Ivy-Leaguer pompous-ass prose, but the results are substantial. In fact, while on an airplane in China two weeks ago, I helped Glenn McElhose increase his reading speed 34% in less than 5 minutes.

I have never seen the method fail. Here’s how it works…

The PX Project

The PX Project, a single three-hour cognitive experiment, produced an average increase in reading speed of 386%.

It was tested with speakers of five languages, and even dyslexics were conditioned to read technical material at more than 3,000 words-per-minute (wpm), or 10 pages per minute. One page every 6 seconds. By comparison, the average reading speed in the US is 200-300 wpm (1/2 to 1 page per minute), with the top 1% of the population reading over 400 wpm…

If you understand several basic principles of the human visual system, you can eliminate inefficiencies and increase speed while improving retention.

To perform the exercises in this post and see the results, you will need: a book of 200+ pages that can lay flat when open, a pen, and a timer (a stop watch with alarm or kitchen timer is ideal). You should complete the 20 minutes of exercises in one session.

 

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First, several definitions and distinctions specific to the reading process:

A) You must minimize the number and duration of fixations per line to increase speed.

You do not read in a straight line, but rather in a sequence of saccadic movements (jumps). Each of these saccades ends with a fixation, or a temporary snapshot of the text within you focus area (approx. the size of a quarter at eight inches from reading surface). Each fixation will last ¼ to ½ seconds in the untrained subject. To demonstrate this, close one eye, place a fingertip on top of that eyelid, and then slowly scan a straight horizontal line with your other eye-you will feel distinct and separate movements and periods of fixation.

B) You must eliminate regression and back-skipping to increase speed.

The untrained subject engages in regression (conscious rereading) and back-skipping (subconscious rereading via misplacement of fixation) for up to 30% of total reading time.

C) You must use conditioning drills to increase horizontal peripheral vision span and the number of words registered per fixation.

Untrained subjects use central focus but not horizontal peripheral vision span during reading, foregoing up to 50% of their words per fixation (the number of words that can be perceived and “read” in each fixation).

The Protocol

You will 1) learn technique, 2) learn to apply techniques with speed through conditioning, then 3) learn to test yourself with reading for comprehension.

These are separate, and your adaptation to the sequencing depends on keeping them separate. Do not worry about comprehension if you are learning to apply a motor skill with speed, for example. The adaptive sequence is: technique, technique with speed, comprehensive reading testing.

As a general rule, you will need to practice technique at 3x the speed of your ultimate target reading speed. Thus, if you currently read at 300 wpm and your target reading speed is 900 wpm, you will need to practice technique at 1,800 words-per-minute, or six pages per minute (10 seconds per page).

We will cover two main techniques in this introduction:

1) Trackers and Pacers (to address A and B above)
2) Perceptual Expansion (to address C)

First – Determining Baseline

To determine your current reading speed, take your practice book (which should lay flat when open on a table) and count the number of words in five lines. Divide this number of words by five, and you have your average number of words-per-line.

Example: 62 words/5 lines = 12.4, which you round to 12 words-per-line

Next, count the number of text lines on five pages and divide by five to arrive at the average number of lines per page. Multiply this by average number of words-per-line, and you have your average number of words per page.

Example: 154 lines/5 pages = 30.8, rounded to 31 lines per page x 12 words-per-line = 372 words per page

Mark your first line and read with a timer for one minute exactly — do not read faster than normal, and read for comprehension. After exactly one minute, multiply the number of lines by your average words-per-line to determine your current words-per-minute (wpm) rate.

Second – Trackers and Pacers

Regression, back-skipping, and the duration of fixations can be minimized by using a tracker and pacer. To illustrate the importance of a tracker, ask yourself if you used a pen or finger when counting the number of words or lines in above baseline calculations. If you did, it was for the purpose of tracking-using a visual aid to guide fixation efficiency and accuracy. Nowhere is this more relevant than in conditioning reading speed by eliminating such inefficiencies.

For the purposes of this article, we will use a pen. Holding the pen in your dominant hand, you will underline each line (with the cap on), keeping your eye fixation above the tip of the pen. This will not only serve as a tracker, but it will also serve as a pacer for maintaining consistent speed and decreasing fixation duration. You may hold it as you would when writing, but it is recommended that you hold it under your hand, flat against the page.

1) Technique (2 minutes):

Practice using the pen as a tracker and pacer. Underline each line, focusing above the tip of the pen. DO NOT CONCERN YOURSELF WITH COMPREHENSION. Keep each line to a maximum of one second, and increase the speed with each subsequent page. Read, but under no circumstances should you take longer than one second per line.

2) Speed (3 minutes):

Repeat the technique, keeping each line to no more than ½ second (two lines for a single “one-one-thousand”). Some will comprehend nothing, which is to be expected. Maintain speed and technique — you are conditioning your perceptual reflexes, and this is a speed exercise designed to facilitate adaptations in your system. Do not decrease speed. ½ second per line for 3 minutes; focus above the pen and concentrate on technique with speed. Focus on the exercise, and do not daydream.

Third – Perceptual Expansion

If you focus on the center of your computer screen (focus relating to the focal area of the fovea in within the eye), you can still perceive and register the sides of the screen. Training peripheral vision to register more effectively can increase reading speed over 300%. Untrained readers use up to ½ of their peripheral field on margins by moving from fist word to last, spending 25-50% of their time “reading” margins with no content.

To illustrate, let us take the hypothetical one line: “Once upon a time, students enjoyed reading four hours a day.” If you were able to begin your reading at “time” and finish the line at “four,” you would eliminate six of 11 words, more than doubling your reading speed. This concept is easy to implement and combine with the tracking and pacing you’ve already practiced.

1) Technique (1 minute):

Use the pen to track and pace at a consistent speed of one line per second. Begin one word in from the first word of each line, and end one word in from the last word.

DO NOT CONCERN YOURSELF WITH COMPREHENSION. Keep each line to a maximum of one second, and increase the speed with each subsequent page. Read, but under no circumstances should you take longer than one second per line.

2) Technique (1 minute):

Use the pen to track and pace at a consistent speed of one line per second. Begin two words in from the first word of each line, and end two words in from the last word.

3) Speed (3 minutes):

Begin at least three words in from the first word of each line, and end three words in from the last word. Repeat the technique, keeping each line to no more than ½ second (two lines for a single “one-one-thousand”).

Some will comprehend nothing, which is to be expected. Maintain speed and technique-you are conditioning your perceptual reflexes, and this is a speed exercise designed to facilitate adaptations in your system. Do not decrease speed. ½ second per line for three minutes; focus above the pen and concentrate on technique with speed. Focus on the exercise, and do not daydream.

Fourth – Calculate New WPM Reading Speed

Mark your first line and read with a timer for one minute exactly — read at your fastest comprehension rate. Multiply the number of lines by your previously determined average words-per-line to get determine your new words-per-minute (wpm) rate.

Congratulations on completing your cursory overview of some of the techniques that can be used to accelerate human cognition (defined as the processing and use of information).

Final recommendations: If used for study, it is recommended that you not read three assignments in the time it would take you to read one, but rather, read the same assignment three times for exposure and recall improvement, depending on relevancy to testing.

Happy trails, page blazers.

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Read the original article on The Blog of Tim Ferriss. Copyright 2015. Follow The Blog of Tim Ferriss on Twitter.

This post was originally written in July 2009.

Businessinsider.com | November 29, 2015 | Tim Ferriss, The Blog of Tim Ferriss

http://www.businessinsider.com/tim-ferriss-explains-how-to-speed-read-2015-11