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#CareerAdvice : #JobReference -Need a #Reference ? Use One of These Five Templates…It can Be Awkward to Ask your Previous Colleague, Client or #Boss to Say Nice Things about You. Here are 5 Email Templates to Help you Out.

It’s no secret: Asking for references can be intimidating. Since references often don’t come from the company you’re working at currently–especially if you haven’t yet told them you’re sniffing out new opportunities–you often must reach out to colleagues from across the spectrum of your career.

Try to be specific regarding why you’re asking that particular person to be a reference for you,

This means contacting people you may not have spoken to in a while, and asking them to take time out of their schedule to remember your attributes and speak about them with your potential employers. The quality of your references can make or break certain hiring processes, so it’s of the utmost importance to find the right people.

Although sending the same stock email out to each potential reference can save you time, it’s not advised. A reference request should be personalized to the person you’re sending it to, and the type of relationship you had with them.

We reached out to career experts Tiffany Franklin, who is the founder of TFJ Career Coaching and works in career services at an Ivy League School and Emily Kapit, MS, MRW, ACRW, CPRW, career strategist and owner of ReFresh Your Step career consultancy, to learn more about the right way to ask someone to serve as a reference over email.

“You want them to feel like you’re asking them because you truly want them to be a reference, not just because you have to have three,” says Kapit, underscoring the importance of tailoring each request to the person you’re reaching out to.

To get an idea of what personalized email requests for references would look like, these five templates give a full idea of what type of language is appropriate for different relationships.


Related: How to coach your references to help you get that job offer


 

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What Skill Sets do You have to be ‘Sharpened’ ?

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FOR A FORMER BOSS

Hi Donna! I hope you have been doing well. It’s hard to believe it has been three years since we worked together. I learned so much while we were working on the XYZ project and have fond memories of working at [fusion_builder_container hundred_percent=”yes” overflow=”visible”][fusion_builder_row][fusion_builder_column type=”1_1″ background_position=”left top” background_color=”” border_size=”” border_color=”” border_style=”solid” spacing=”yes” background_image=”” background_repeat=”no-repeat” padding=”” margin_top=”0px” margin_bottom=”0px” class=”” id=”” animation_type=”” animation_speed=”0.3″ animation_direction=”left” hide_on_mobile=”no” center_content=”no” min_height=”none”][company name].

Things have been good here. I have enjoyed working at [company name] for the past two years and getting to explore the city of Denver. After much contemplation, I’ve decided it’s time for new challenges, so I’m beginning to search for marketing director roles and hope to relocate to San Diego later this year.

Would you be available to serve as a reference and provide a positive recommendation for me? If you are, I would be happy to send you my resume and a sample job description so you have an updated view of my experience and what I’m seeking.

Thank you for considering this. I look forward to connecting with you again and hearing your updates.

Sincerely,

[Your Name]

This reference request, written by Franklin, masterfully reestablishes the connection with the former boss and brings them up to speed on your recent professional history. “The wording of your message to reintroduce yourself to a potential reference will depend on the nature of the relationship (former boss versus coworker), how close you were at the time, whether you saw each other outside of work in social settings, and exactly how long has it been since you last connected,” Franklin says. She adds that it’s also important to consider the timing of your request, and how far you are in the job search process, which can determine the likelihood that they will be imminently contacted.

FOR A FORMER COLLABORATOR

Dear X,

I hope you’re well. I’ve been following your career via LinkedIn for the last several years and see that you’ve moved up to [new role]–congratulations! In the last few years, I have also moved up and am currently doing [current role]. I’m looking to transition to an even more senior role and am conducting both an internal and an external search regarding future opportunities. In doing so, I was reflecting on who would be a really good reference for me, and felt that you would be one.

I recall our time working on [particular project] and I thought that given what I’m looking for in that next role, you would be a great person to speak to the skills I bring to the table as well as the kind of hard worker that I am, and would really appreciate if you could serve as a reference for me.

Of course, I am more than happy to do the same for you at any point in time. Please do let me know. Additionally, if you would be so kind as to put the recommendation on my LinkedIn profile, I would greatly appreciate that. Again, I would be more than happy to do the same for you.

I wish you continued success in your career and look forward to being in touch. Please do reach out with any questions!

All the best,

[Your name]

This template, written by Kapit, contains a few powerful elements. First of all, it gives the recommender a specific reason why you’re asking them, of all people, to be your reference. Second, you’re following what some call the “golden rule of networking“: offering your help to someone else, so that they may offer their help to you. This particular template offers to recommend or serve as a reference for the other person in return for them doing the same for you–a great strategy for making the “ask” feel much less one-sided.


Related: Those job referrals won’t guarantee you’ll get a fair salary 


FOR A FORMER MENTOR

Hi Mr. Thomas! I hope you’re doing well. It’s hard to believe that it’s already been four years since we worked together at [company name]. How have you been?

I really appreciate all I learned during that time and the guidance you provided. It has been so helpful with my client projects here at [company name]. I have been networking as you suggested and recently became aware of an interesting opportunity to become a marketing manager. Given my work on client projects over the past few years, I feel it would be a perfect fit and great next step. Would you be willing to provide a positive recommendation for me? I’ll be happy to provide you with my resume, full details of the job, and any other info you would find helpful.

Thank you for considering this. I hope we can catch up properly soon.

Warm regards,

[Your name]

This request, written by Franklin, shows the power of a brief–yet humble, respectful, and professional–email. When you have reservations about sending a request to someone, or are worried that the connection might be too tenuous, always defer to a humble, professional tone. In addition, Franklin says, “When making any request in life, it’s helpful to use empathy and think about how you would feel if you received a similar request. If you get a feeling in the pit of your stomach that you’re asking for too much, or it sounds like you’re sucking up or something like that, rethink the email.

FOR A FORMER DIRECT REPORT

Dear X,

I hope all is well with you. I heard you were promoted to [new position] at [former company]. Nice!

I’m reaching out today because I’m looking to make my next career move, and I’m in need of references for the positions I’m applying for. Given our extensive working history together, I thought that you would be able to speak to my ability as a manager, and I was wondering if you would be willing to serve as a reference. If asked, I think that the example of [X project] we worked on together would be particularly salient.

Of course I would be more than willing to act as a reference for you or provide you with any sort of recommendation. Please let me know if you have any questions!

Kindly,

[Your name]

While it’s less common to ask someone who you formerly managed to be a reference for you, it can be appropriate in cases where you’re looking to show off your management skills to the hiring team. Reaching out to a person who was your subordinate has a slightly different tone than asking someone who you worked under. “You want to mirror the tone of the relationship that you had with them in your prior role,” Franklin advises. “That way, the style of your request is consistent with how you have always interacted with that person and won’t seem outside the balance of what that relationship [is] and always [has] been.” Franklin also provides a number of templates outreach examples in her “Essential Guide to Securing References for a Job Search.”


Related: Why certain Facebook friends can boost your chance of landing a job 


A FORMER CLIENT

Dear X,

I just heard news that your company recently [accomplishment]. Congratulations! I’m always heartened and delighted to see what your company is doing in the world.

I’m writing today because I’m looking to transition into a new role doing [new job], and I’m looking for a few people who can serve as references for me and speak to my skills as a [your profession]. I thought that the project we worked on last year was a great example of how I can [list skills]. I would be very grateful if you were able to serve as a reference for me.

Please let me know if you have any questions–and I’m also happy to refresh your memory on the details of the project and the role I played if you want me to send anything over.

All the best,

[Your name]

“Try to be specific regarding why you’re asking that particular person to be a reference for you,” counsels Kapit. In this template, praise is given to the former client in order to remind them of their connection to you. In addition, listing specific skills tied to the project you worked on together can help trigger their memory of why exactly they would be qualified to comment on your professional prowess.

 

FastCompany.com | July 12, 2018 | BY LILLIAN CHILDRESS— GLASSDOOR 8 MINUTE READ

 

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#Leadership : Do These Three Things When You Check A Job Candidate’s #References .. #Employers usually Assume they can Glean the Most Important Information about #JobCandidates from Candidates Themselves. Not Always.

Who wouldn’t want a heads-up on how a job candidate might perform before hiring them? That’s what the entire interview process is for, right? Well, yes, but there’s a final step that many employers either treat as a mere formality or skip over entirely: reference-checking.

Employers often believe they can glean the most important information about job candidates from the candidates themselves. Yet information supplied by the candidate can be biased–either due to self-deception, the inability to accurately evaluate oneself, or even intentionally stretching the truth. There’s a real risk that biases in candidates’ self-reporting can make resumes, interviews, and even personality tests less useful than many recruiters and hiring managers might hope.

On the flip-side, references tend to be more valuable than hiring experts typically believe–as long as they take reference-checking seriously. Here’s how.

1. TREAT IT AS A TEST

Reference-checking is only one of the final tests job candidates face in the interview process, but it’s still an important one. You’re asking a candidate to provide contact information from people they’ve worked with in the past, both managers and coworkers: Can they share this intel efficiently and accurately? How long does it take them to do so? Have they reached out to their references ahead of time to make sure they have their current contact information, and if they’re willing to serve as a reference?

Here at SkillSurvey, a reference-checking platform, we’ve found that behavioral ratings, and the proportion of references who respond to the candidate’s request, are key predictors of their success on the job. What’s more, these factors are statistically linked to people leaving or being fired within the first year. So don’t just focus on what feedback the references are providing. Also, keep an eye on who is providing that info to you and whether most references respond.

 

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What Skill Sets do You have to be ‘Sharpened’ ?

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2. ASK REFERENCES FOR THEIR CONSTRUCTIVE CRITICISM (AND TAKE IT SERIOUSLY)

It’s a myth that job candidates only solicit references from people who’ll say nice things about them. Of course, they frequently do–but after praising a candidate, references are typically happy to share constructive feedback when prompted to, and it actually tends to be fairly accurate.

In fact, research suggests that information gathered from references is statistically predictive of a candidate’s future work behavior. This feedback has been linked to productivity, teamwork, hiring manager satisfaction, and turnover, to name just a few important factors. One study of current employees even found that others’ perceptions of an individual’s personality at work can be more accurate than those same individuals’ self-perception.

Reference providers will usually be more candid when they’re ensured that their feedback will remain confidential. We’ve actually seen that 83% of all reference providers offer open-ended comments on a candidate’s areas for improvement when they’re questioned about that. Some of the top issues they tend to cite include stress-coping skills, prioritization, and attention to detail–not exactly minor issues.

3. COMPARE WHAT REFERENCES TELL YOU WITH SOCIAL-MEDIA DATA

Platforms like LinkedIn, GitHub and Upwork permit candidates to flesh out their resumes with comments or rankings from others, including recommendations and endorsements of their skills by colleagues and partners. Since this information is so handy, recruiters and hiring managers may feel tempted to use it as a rough proxy for checking a candidate’s references. That’s a mistake. If you’re looking for the candid story about a candidate and whether they’ll be a good fit for the role, you’ll have to get information from references that’s more specific to what it takes to succeed in your organization.

While the information a candidate puts out there on social media can supplement a reference check, keep in mind that it’s mostly curated by the candidate, who can exclude anything unfavorable. In fact, if there’s a glaring disparity between what a candidate’s profile endorsers seem to say and anything else you’ve learned over the course of the hiring process, that inconsistency can lead to some valuable, probing questions during the interview.

The myth that reference-checking is just a trivial formality needs to be dispelled. It can be the best tool for uncovering othermyths–the ones that a job candidate might be throwing your way.


Cynthia A. Hedricks, PhD, is the Chief Analytics Officer at SkillSurvey, Inc., a reference checking technology firm that harnesses the power of references to help organizations more effectively recruit, hire, and retain talent

FastCompany.com | April 17, 2018 | BY CYNTHIA A. HEDRICKS 3 MINUTE READ